How much does it cost your business to run old PCs?

As a growing business, you're constantly looking to do more with greater efficiency. This is why it's important that every capital investment must last a long time. 

Unfortunately, the 'last a long time' strategy can massively backfire where your computers are concerned.

Many businesses hold onto PCs for five to seven years even though the optimal age is no older than 4 years. Following this, they are more expensive to maintain and replace.

However, it's not just about repairs; old PCs drain time and money from your business in hidden ways.

What are the costs involved in businesses keeping old PCs?

Let's break down the true costs of maintaining older PCs so that you can make the best decision for your business.

1. Old PCs cost more to repair than replace

A global survey of 736 businesses found that the cost to repair an older PC equals or even exceeds the cost of buying a new one; the cost of upgrading an older PC is 1.6 times the cost of upgrading a PC that is less than four years old. This does not include the cost of the loss in productivity when employees are without their computers.

2. Old PCs cost more in power consumption

A recent test showed that older PCs use 270% the amount of power to run than a newer computer, which can equate to thousands of additional pounds of electricity costs a year.

Alongside the obvious monetary drain, the additional power usage also increases the carbon footprint of running your business.

3. Old PCs hinder employee productivity

Older computers are more than twice as likely to experience issues like being slow to boot up, batteries depleting too soon, disk drive crashes causing data losses, application crashes and network connectivity problems.

Studies found that an average of 42 productive work hours are lost every year while older computers are being repaired. For PCs less than four years old, only 21 hours of repair time are needed, cutting downtime in half.

New PCs provide your employees extra minutes in their day performing operations as simple as computer startup and shutdown, running multiple applications at once, and establishing remote connections to your network. These cumulative time savings add up throughout the day to dozens of hours per week for your business.

4. Old PCs can be less effective at safeguarding security

Regularly updating PCs and hardware can significantly help businesses combat security challenges and boost performance of business applications. Security isn't just a software issue - newer PC hardware incorporates modern security architectures and features that simply don't exist in older machines.

Newer computers are more effective at intercepting viruses, malware, and other spyware infections and significantly better at repelling security breaches.

5. Old PCs make your business look dated

When employees are in front of customers, outdated PCs make your business look behind the times. When customers see you using old, sluggish computers and must wait for a presentation to load of watch you struggle to connect to a piece of hardware - they can assume your business is outdated. This is not the impression your business should be making.

By giving your employees, especially your mobile, customer-facing employees, newer equipment, you show your customers that your business is on the cutting edge, capable, and innovative.

Super Tax Deduction

In addition, from April 1st 2021 to March 31st 2023, companies are being offered a 130% super-deduction on tax for computer equipment and servers. If the computer equipment and servers are bought new and not used for leasing, you'll be offered a 130% first-year allowance, which means you could save up to 25p in tax on every £1 invested in eligible equipment.

A round up of the costs for you to consider:

Do you repair, upgrade or replace your older PCs? Make sure you consider all of the facts.

Cost of repairs -

The cost to upgrade an older PC is 1.6 times more expensive than buying new. New PC's can bring costs down as well as increasing employee productivity.

Average Hours Lost -

Your use of old PCs could be hindering your employee productivity and mean they're losing hours due to low start-up speeds. An average of 42 hours are lost every year whilst old PCs are being repaired.

Increased Power Consumption -

With budget constraints being the number one IT challenge among SMBs today, business leaders should seek to adopt a device modernisation strategy to maintain costs while safeguarding their organisation from newer digital risks.

Decided it's time to upgrade?

If you'd like to speak with our IT support experts at Custard and find out more about how investing in the IT and technology within your business can ensure business productivity and continuity throughout 2021, give us a call on 0800 001 4148 or email us at [email protected]